Virtual Assistant (Remote)

Employment Type

Full-Time

Work Schedule

• 40 hours per week
• Flexible scheduling within core business hours
• Occasional overtime may be required based on business needs

Location

Remote (United States)

Applicants must be legally authorized to work in the United States. Visa sponsorship is not available for this position.

Role Summary

Hirnetic connects exceptional talent with organizations seeking highly organized administrative professionals to support executives, teams, and business operations. We are seeking a proactive and detail-oriented Virtual Assistant to provide administrative, operational, and communication support while helping organizations improve productivity, streamline workflows, and maintain efficient day-to-day operations in a remote-first environment.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements for executives and team members.
• Screen and respond to emails, phone calls, and business correspondence.
• Schedule virtual meetings and prepare agendas, meeting notes, and follow-up action items.
• Organize and maintain digital files, documents, and company records.
• Assist with data entry, report preparation, and document formatting.
• Coordinate projects and communicate with internal teams and external clients.
• Conduct online research and compile findings into organized reports.
• Manage expense reports, invoices, and administrative documentation.
• Handle confidential information with professionalism and discretion.
• Provide administrative support for customer inquiries when required.
• Monitor deadlines and ensure timely completion of assigned tasks.
• Support onboarding activities for new employees and contractors.
• Maintain accurate CRM records and business databases.
• Recommend process improvements that increase operational efficiency.
• Perform additional administrative duties as assigned.

Required Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree preferred.
• 2+ years of experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft 365 and Google Workspace.
• Experience managing calendars and coordinating meetings.
• Ability to prioritize tasks and work independently.
• High level of professionalism and confidentiality.
• Reliable high-speed internet connection and a dedicated home office.
• Strong problem-solving and decision-making skills.
• Preferred Qualifications
• Experience supporting remote executives or distributed teams.
• Familiarity with CRM platforms such as Salesforce or HubSpot.
• Experience using project management tools such as Asana, Trello, or Monday.com.
• Strong attention to detail and accuracy.
• Excellent time management and organizational skills.
• Ability to collaborate across multiple U.S. time zones.
• Customer service experience.
• Basic bookkeeping or invoicing knowledge.
• Adaptability and willingness to learn new technologies.
• Positive attitude and collaborative mindset.

Required Tools & Technologies

Experience with one or more of the following is preferred:

Productivity & Office Tools

• Google Workspace
• Microsoft 365
• Google Calendar
• Microsoft Outlook
• Calendly

Project Management & Collaboration

• Asana
• Trello
• Monday.com
• Notion
• Slack
• Microsoft Teams
• Zoom

CRM & Business Tools

• HubSpot CRM
• Salesforce CRM
• DocuSign
• Dropbox
• Canva (basic design)

Work Environment

This is a fully remote position available to candidates residing within the United States. Virtual Assistants collaborate with executives, business leaders, and distributed teams through virtual meetings, email, and project management platforms. Candidates should maintain a professional home office, reliable high-speed internet connection, and the ability to manage multiple priorities while delivering exceptional administrative support in a remote-first environment.

Pay Range & Compensation

Compensation varies by employer, experience, project scope, and location. Salary details will be provided during the hiring process.

Typical Salary Range: $45,000 – $70,000 USD annually (approximately $22 – $34 USD per hour).

Additional compensation may include performance bonuses, annual salary reviews, productivity incentives, and opportunities to support executive leadership teams.

Benefits & Perks

Benefits vary by employer and assignment. Eligible candidates may receive competitive compensation, health benefits, retirement plans, paid time off, flexible schedules, professional development opportunities, home office support, certification reimbursement, and performance incentives.

Equal Opportunity Employer

Hirnetic is committed to fostering a diverse and inclusive workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Ready to support business leaders and help organizations stay organized from anywhere? Apply today and join Hirnetic’s growing network of Virtual Assistants supporting leading employers across the United States.

Hiring Process

Submit Application

Initial Application Review

Administrative Skills Assessment

Virtual Interview

Client Matching (if applicable)

Employment Offer